The convention is only exclusively accessible to fully registered delegates representing member companies and national associations affiliated to BIR, which have paid their 2019 annual membership dues to BIR, as well as to special guests and Observers (subject to conditions).
- BIR does not offer a daily registration rate. Each delegate must pay the FULL registration fee mentioned below, regardless of the time spent at the convention and the number of meetings they are interested in.
- One online registration form must be filled in for each attending delegate.
- An accompanying life partner is NOT a delegate. The complimentary ‘life partner only has access to social events but not to the convention area. The status of ‘life partner’ excludes business partners, colleagues and other family members.
- Registrations will not be processed without proof of payment.
- A confirmation will only be sent by e-mail by Colloquium if above conditions are fulfilled and after the payment has been received.
- Each participant should be registered with their own unique e-mail address in order to gain access to products and services related to the convention, such as access to the mobile app, conference proceedings, online evaluation and participants list.
A confirmation will only be sent by e-mail if above conditions are fulfilled and after the payment has been received.
Registrations will not be processed without proof of payment.
BIR has appointed an external support team for convention registrations:
Contact: Katia Bultot
Tel: +32 2 777 01 43
Fax: +32 2 779 59 60
Please make sure to always quote “BIR Convention” in all your communication.
“Observer” registration status can be granted to representatives from non-BIR-member companies for a maximum of ONE convention. After that, every observer needs to make sure that his/her company joins BIR as a member in order for him/her to attend any future conventions. Please note that for new members to be able to register to the BIR 2019 Budapest Convention, their membership applications must be submitted by 31 August 2019 at the latest.
Please contact the Registration Secretariat (firstname.lastname@example.org) to register as Observer.
For membership inquiries, please contact Raïssa Wolteche (email@example.com).
Young executives (up to the age of 35) of BIR members companies can participate in BIR conventions at a reduced fee. A Young Trader can participate in all commodity and trading sessions and is entitled to take part in the Young Traders Networking Evening (at an additional fee), which represents an excellent networking opportunity. Please note that a passport copy must be provided when registering as Young Trader.
The exhibitor’s official representatives must register by filling in the online registration form via a dedicated password which will be sent to you by email as soon as stand booking is confirmed.
Please go to the Exhibition section for more information or contact Antoine Breysens (firstname.lastname@example.org).
We accept bank transfers and Visa, MasterCard and American Express credit cards. Payment is due upon receipt of the invoice and must be made in Euro, without deduction of any bank charges. Bank transfers must specify full details of the payer.
Deadline for acceptance of bank transfers: 16 September 2019. After this date, only credit card payments will be accepted.
Account holder: Bureau of International Recycling
Account number: FR76 3002 7160 9500 0201 2470 110
SWIFT code (BIC): CMCIFRPP
Bank: CIC Le Havre Entreprises, 22 rue Dupleix, Le Vendome, 76600 Le Havre, France
Please indicate the participant’s registration reference number as purpose of payment, which is clearly indicated on the invoice.
All cancellations of registration must be notified in writing to email@example.com and will be subject to the following conditions:
– Cancellations received on or before 16 September 2019: full refund of the registration fee minus an administrative fee of 250 EUR;
– Cancellations received from 17 September 2019: no refund will be granted.
Any applicable refunds will be processed after the convention. Any refunds to credit card payments may only be credited back to the original credit card and cannot be refunded to a different card. In case of overpayment or double payment, refund requests including valid proof of the overpayment or double payment must be made in writing to firstname.lastname@example.org no later than 2 weeks after the closure of the convention.
There will be no refunds:
– On Divisional Luncheon tickets;
– On Social Events;
– To participants not attending plenary meetings, workshops, coffee breaks, luncheons or evening functions included in their registration fees.
Substitutions are permitted until 27 September 2019. Substitutes must work for the same company as the original registrant, must be in the same registration category (or additional fees may apply) and invoicing information must stay the same. Substitutions must be notified in writing to email@example.com. Once a badge has been issued onsite, substitutions are no longer allowed. Sharing of registrations is not permitted.
The BIR Convention Registration Terms and Conditions apply to all registrations.
Some participants may need a letter of invitation from the convention organisers in order to obtain a visa for entry into Hungary. The organisers will not be able to contact or intervene with any Hungary embassy or consulate office abroad on your behalf. This procedure is intended to assist participants who need to obtain a visa or permission to attend the 2019 BIR World Recycling Convention (Round-Table Sessions) and is not an official invitation covering fees and/or any other expenses or financial support from BIR.
Please start the visa application process as early as possible and at least six weeks prior to your departure. The organisers are not to be held responsible for the outcome of your visa application.
When you are registering, please tick the appropriate box to indicate that you require an official letter of invitation. Passport number, date and place of issue and expiry date will need to be filled in. You will receive your official letter of invitation automatically by email within a week after receiving your payment.
Important: BIR declines any responsibility in case a participant does not obtain his/her visa in due time. Should a delegate cancel his/her registration/hotel reservation because a visa has not been granted, the delegate will be bound by the convention registration terms and conditions. We recommend that delegates subscribe to an insurance covering any possible cancellation charges of their trip.
A list of participants (registered by 31 September 2019) is provided to all registered delegates in order to help identify potential business partners (including delegates’ names, company names, division codes and email and/or mobile phone number when authorised by the delegate). An additional list of late registrants is available at the convention registration desk.
The updated list of participants will be sent by email to all registered delegates as from 16 September 2019.
BIR may not be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected.
Should the venue or speakers change, or should the event be partially or completely cancelled for any reason outside the organiser’s control (including, but not limited to, acts of terrorism, extreme weather conditions and/ or industrial action), the organisers will endeavour to re-schedule, but shall not be held responsible for any costs, damages or expenses incurred by the registrants.
If for any reason the organisers decide to make material changes to this convention, they are not responsible for airfares, hotels or other costs incurred by the registrants.
The customer takes part in the convention, all tours and functions at his/her own risk.
The organisers may not be held liable for any costs or damages incurred as a result of events outside of their control; including, but not limited to, force majeure, strikes and/or public manifestations. Only written arrangements are binding.
The sole registered office of BIR is located in Brussels (Belgium). In any disputes that may arise concerning the execution or interpretation of the present General Regulations, both parties agree that they will be subject to Belgian law and that the commercial courts of Brussels will be competent, without prejudice to BIR’s right to initiate proceedings under the laws and before the courts of the participant’s registered office in the event any sums are due by the participant to BIR.
Registration of a participant entails acceptance of these conditions.
General Data Protection Regulation (GDPR): BIR takes your data seriously
Your privacy is important for us and we take your data seriously.
BIR collects and processes personal data in accordance with applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (“GDPR”).
BIR does not collect or store any of your personal data without your consent when you are visiting this website.
BIR may however obtain your personal data in the context of interactions with you as a member, a partner, a relevant stakeholder, a supplier of goods or services or a (potential) employee.
You can find our Privacy Notice explaining why and how we collect your personal data, the measures we take to protect your data and how long we retain your data. The GDPR also grants you certain rights as a data subject.
If you have questions regarding the processing of your personal data, you can always contact us by e-mail (firstname.lastname@example.org) or by letter to BIR, Avenue Franklin Roosevelt 24, 1050 Brussels, Belgium, Attention “Privacy”.